Company number: 604128
Unit 3, 10 Redlands Crescent, Larne, Northern Ireland, UK, BT40 1FF
Tel: +44 (0) 2828 267 103
For questions about this notice or how we use your data.
This notice explains how Stealth Translations Ltd uses the personal information of freelance linguists, voice artists, interpreters and other independent contractors (“freelancers”).
1. Who we are
Stealth Translations Ltd is the controller of your personal information for the purposes described in this notice.
- Company number: 604128
- Address: Unit 3, 10 Redlands Crescent, Larne, Northern Ireland, UK, BT40 1FF
- Telephone: +44 (0) 2828 267 103
- Privacy contact: privacy@stealthtranslations.com
For questions about this notice or how we use your data, contact privacy@stealthtranslations.com.
2. Information we collect
Depending on your relationship with us and the work you undertake, we may collect:
- Contact and identity information, such as your name, email address, telephone number, country and professional profile.
- Professional information, including languages, skills, qualifications, work history, availability, rates, portfolio links and project preferences.
- Project information, including assignments offered or completed, communications, quality-assurance outcomes and feedback.
- Payment and tax information, including bank details, invoices, tax status and payment records, where required to pay you or meet legal obligations.
- Technical and account information, including your IP address, browser details, device information and system logs when you submit forms or use our portals.
- Information you provide voluntarily in an application, profile or correspondence.
We process and retain technical information, such as IP addresses, where necessary for the legitimate interests of recruitment verification, system security, and fraud prevention in accordance with applicable data-protection laws, including the GDPR.
3. Where we obtain your information
We usually receive information directly from you, including when you apply to work with us, complete a profile, correspond with us or undertake a project.
We may also receive limited professional information from public professional profiles, freelancer platforms, agencies, referrals or clients where this is lawful and relevant to a potential project.
4. How we use your information
We use your information to:
- Assess your skills and suitability for assignments.
- Contact you about potential projects.
- Manage availability.
- Arrange, deliver and quality-check assignments.
- Process payments.
- Meet legal and accounting obligations.
- Verify submissions, protect our systems, maintain security, and prevent fraud (including processing IP addresses).
- Maintain an accurate freelancer database.
5. Future project communications
Where you agree to remain on our freelancer database, we may contact you by email or another agreed method about projects that may suit your languages, skills, location or availability.
You can withdraw consent or object to these communications at any time by using the unsubscribe option in an email, replying “remove me”, or contacting privacy@stealthtranslations.com.
We will stop using your information for this purpose without undue delay. We may retain minimal information on a suppression list to ensure we respect your preference.
6. Who we share information with
We share information only where necessary and lawful, including with:
- Authorised employees and project managers.
- IT, cloud-storage, email, accounting, payment and quality-assurance service providers.
- Clients, where necessary to propose or deliver an assignment.
- Professional advisers, insurers, banks, regulators, law-enforcement bodies or other parties where required by law or needed to establish, exercise or defend legal claims.
7. International transfers
We may store or process information in the UK, the European Economic Area and other countries where our service providers or clients operate.
Where we transfer personal information outside the UK or EEA to a country without an adequacy decision, we will use an appropriate legal safeguard, such as the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or another lawful transfer mechanism. You may request details by contacting privacy@stealthtranslations.com.
8. How long we retain information
We retain information only for as long as necessary for the purposes described in this notice.
Unless a longer period is required for an active contract, legal claim, tax or accounting obligation:
| Category | Retention Period |
|---|---|
| Freelancer database and future-opportunity contact information | 24 months after your last interaction or confirmation of interest. |
| Project, contract and quality records | 6 years after the end of the relevant financial year or contract. |
| Suppression-list information | Only as long as needed to honour your contact preference. |
We will securely delete or anonymise information when it is no longer required.
9. Security
We use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. Access is limited to people who need the information for legitimate business purposes.
10. Your rights
Subject to applicable law, you may have the right to:
You have an absolute right to object at any time to the use of your personal information for direct marketing or future-project communications.
Where we rely on consent, you may withdraw it at any time. To exercise any right, email privacy@stealthtranslations.com. We may need to verify your identity before responding.
11. Complaints
Please contact us first at privacy@stealthtranslations.com so we can try to resolve your concern.
You may also complain to the UK Information Commissioner’s Office at ico.org.uk/make-a-complaint. If you are in the EEA, you may also complain to your local data-protection authority.
12. Changes to this notice
We may update this notice from time to time. We will publish the current version on our website and update the “Last updated” date.